Step 3: Updating participants about their agenda

By now all meetings should be scheduled. All scheduled meetings will now show up in a participants agenda. 

Sending out the final email

1-3 days prior to the event you should let participant know that their agenda is ready. Do this by sending out the predefined email "Meetings have been scheduled". This email is the right place to put any information that might be necessary for the actually event that is about to take place. 

Don't Reschedule All meetings after sending out the agendas since this can change the time and place of already scheduled meetings. Only schedule meetings manually after sending out the agenda or let participants schedule meetings themselves.