Step 3: Updating participants about their agenda

By now all meetings should be scheduled. All scheduled meetings will now show up in a participants agenda. 

Sending out final agenda

1-3 days prior to the event you should let participant know that their agenda is ready. Do this by sending out an Outbox message in which you include the Agenda link or the Agenda Action Button.

Each participant accessing the link above will have access to

  • My agenda - participant's own personalised agenda, including the selected sessions and the scheduled meetings
  • Full event agenda - the event's full agenda
  • Download agenda as PDF - the ability to download the agenda in PDF format


This email is the right place to put any information that might be necessary for the actually event that is about to take place. 

The participants who should receive the final agenda should be chosen based in the following criteria:

  1. Validated participants - Validated - Yes
  2. Meeting status - Has scheduled meetings
Don't Reschedule All meetings after sending out the agendas since this can change the time and place of already scheduled meetings. Only schedule meetings manually after sending out the agenda or let participants schedule meetings themselves. 

Participants can subscribe their agendas to their calendar, by clicking on My Agenda and Subscribe to Calendar.