Step 1: How does the matchmaking process work?

In order to host a successful matchmaking event, it is important to understand the process and best practices. We want to give you an overview about the process that a participant has to go through from signing up for the event to having their meetings at the venue.

There are a few crucial milestones on the way to organizing a matchmaking event.


  • Event is set up
    After the event page is created, it is the organizer's task to configure the event so that it suits their needs. This guide will help you through this process.
  • Registration opens for participants
    When the registration opens up, participants can sign up for your event. During this phase you can approve attendees, promote your event and prepare for the booking phase. Depending on your capacity or preferences, you can give the registration phase an end date as well.
b2match recommends keeping the registration open until the day of the event. Based on our experience, the largest number of participants will register shortly before the event.
  • Participants can request meetings
    Things start to get exciting! Participants can now request meetings with each other when the booking phase starts. It makes sense that this phase starts when already plenty participants have registered for the event. This gives them a more potential meeting partners to choose from.
b2match recommends opening the booking phase 3 weeks prior to the event's date. Based on our experience, the largest number of meetings will be booked in this time frame.
  • Event takes place
    It’s getting serious now! Depending on how you have configured your event, your main job will be to schedule the accepted meeting requests now. Scheduling is the process in which our systems helps you to automatically assign a time and place for your meetings. It is important to note that an agenda only represents the meetings at a certain time. The meeting schedule can always quickly change before the event takes place.