Organiser's Checklist Before Booking Starts
Before booking starts, you need to make sure that the participants' profiles are updated, relevant messages are sent and the matchmaking settings are set. This includes the following:
Matchmaking Settings are defined
Before booking starts, make sure your matchmaking settings are set according to your needs. b2match offers a variety of options and recommends that you choose the right option for your event before the booking starts.
Matchmaking Sessions are defined
Before opening the booking, check your agenda to make sure your sessions are well defined, and the meetings' length and the tables number are set according to your needs.
Participants’ status and profile is checked
If you spot the followings in your participants' list, make sure you contact them by phone or custom emails: no matchmaking sessions selected, no organization description, no marketplace.
If you enabled participant validation, you need to validate the participants in order for them to participate in matchmaking and be visible for other participants.
Invite the participants to book meetings
We recommend you let the participants know that the booking time frame is now open by sending a customised email to the participants. Participants without own booking will be reminded to book own meetings by an automated notification automatically sent by the system every 2 days.
Encourage participants to join matchmaking
If there are participants with no matchmaking sessions selected, contact them and encourage them to participate in matchmaking.
Keep registration open until one day before the event
Registration should remain open until one day before the event, as most of the participants will register in the last week before the event.
Keep booking open during the event and encourage participants to use the b2match app
Participants can use the b2match app in order to book additional meetings on the day of the event.