Outbox Messages

In addition to automated notifications, b2match gives organisers to ability to send custom emails to participants.

  • Click on Messages on the left hand menu.
  • Click on Outbox.
  • Choose whether you send the message to participants, other organisers or imports.
  • Select the recipients or the list of recipients that will receive your mail. 
  • You can customize the recipients' list by clicking on Add filter.

  • Give your email a Subject.
  • Write your email's Message.

Customising the Email Body

You have several options for customizing the toolbar editor in the body of your email:

  • Variables - you can choose the right placeholder for the participant name one by clicking on Variable and select the one you want: Full Name, First Name or Last Name. 

  • Lists - you can opt for an unordered list (displayed with bullets) and an ordered list (displayed with numbers)

  • Link - you can insert links to the website pages (Home, Location, Contacts or other pages you have added on the website) and personalised links as follows:
    • Dashboard: the participants will directly access their b2match account;
    • Feedback: participants will directly access their feedback form;
    • Agenda: participants will directly access their agenda and they also can download their agenda as pdf here;
    • Meetings: participants can see their meetings;
    • Attendance: participants will directly access their attendance tab, where they can update their event attendance by choosing additional sessions or changing some sessions;
    • Participants - they will directly access the list of participants where they can request meetings by clicking on View Profile for the interesting meeting partners;
    • Marketplace - the participants will be directed to the Marketplace page with all the Marketplace entries.

  • Action Button - you can insert action buttons in your email to participants. They can use them for the following purposes:
    • Dashboard: by clicking on Dashboard, the participants will directly access their b2match account;
    • Feedback: participants will directly access their feedback form;
    • Agenda: participants will directly access their agenda and they also can download their agenda as pdf here;
    • Meetings: participants can see their meetings;
    • Attendance: participants will directly access their attendance tab, where they can update their event attendance by choosing additional sessions or changing some sessions;
    • Participants - they will directly access the list of participants where they can request meetings by clicking on View Profile for the interesting meeting partners;
    • Marketplace - the participants will be directed to the Marketplace page with all the Marketplace entries.

  • HTML - you can edit the HTML code if needed. 
  • Indent/Outdent functions are available for text editing.

Sending the Message

  • Click on Save. Your message will be now saved as draft.
  • Click on Edit. You can check and edit your message again.
  • Click on Preview and Send. A preview of your email will be displayed.
  • Send a test. Send a test to your email address in order to send and receive your email in your inbox and see it the way participants will see it.
  • Click Back if you want to edit your email or Send to recipients now if the email is ready to be sent. 
  • Your message is now sent and stored in the Sent folder.