Bilateral Meeting Sessions - How to arrange?
A well designed arrangement of bilateral meeting sessions (B2B sessions) and timeslots are of high importance to initiate bilateral meetings and achieve a high number of meetings.
When choosing wrong settings you can
- prevent to maximize the number of possible meetings and
- make it difficult that participants can book the most wanted counter-parts.
Regarding the bilateral meeting sessions B2Match uses the following two terms:
correspond to a meeting and usually have a duration of 15,20 or 30 minutes
- Bilateral meeting session
correspond usually to a group of timeslots e.g.
* B2B Session Morning (9:00 12:00) – could be 6 meeting á 30 minutes
* B2B Session Afternoon (14:00 17:00) – could be 9 meeting á 20 minutes
Enclosed some typical arrangement and its pros and cons
|1) One Session a day|
|09:00 – 17:00||
|2) Two Session a day|
|09:00 – 13:00
14:00 – 17:00
|3) B2B sessions equal to timeslots|
|09:00 – 09:30
09:30 – 10:00
10:00 – 10:30
10:30 – 11:00
|4) B2B sessions and other events have matching timeframes|
|() 9-11 B2B Session I
() 9-11 Presentations
() 11-13 B2B Session II
() 11-13 Workshop
Which is the Best option to choose from above?
It depends on the event related circumstances.
Anyhow, B2Match made the best experiences with option 2 and 4:
- Option 2: 2 B2B Session a Day (Morning and Afternoon sessions)
in case there no other parallel events like workshops, presentations, etc.
- Option 4: All events (B2B sessions, workshops, presentations) are listed in the registration form
and participants chose those event sessions they are mostly interested in. When setting up such an agenda (program) one should consider that the event sessions have corresponding starting/ending times. B2Match doesn’t allow the simultaneous selection of parallel events in case they have overlapping times
- How option 4 can be setup and represented via B2Match
- How can timelines of Meeting Sessions be adapted to meet Event Agenda constrains?
- Find other examples here