What is a live stage?
A live stage is an event location where event sessions happen, sessions for which organisers use live-streaming in order to deliver its content. Live-streaming is an online video format used to broadcast through Internet in real-time.
Through the live stage, your activity is simultaneously recorded and broadcasted through a streaming platform of your choice to your audience in real-time.
When should the organisers consider it?
The organisers should consider creating a live streaming when they're setting up an event with a large audience and presentations, broadcasted through the event website.
To recap the main instances when the live stage can be helpful:
- when sessions have the purpose of presenting information and do not require participant interaction: presentations, speeches, keynotes;
- when you want to share pre-recorded event sessions with your audience.
For interactive sessions with a reduced number of participants (webinars, workshop, pitches) you need to look into other options, such as our integrated video conferencing solution.
Setting up a streaming session with your streaming provider
There is a large variety of streaming providers on the market. b2match has been tested and has been involved in organizing events with the providers below.
Vimeo live stream is available with a Premium Vimeo account, in which you need to create a live event, set it to private (if you want to test it in advance), configure how the widget will look like on the b2match website and decide whether the stream will be received through RTMP or camera.
Create your event, go to your Restream Dashboard and copy your 'Stream Key' and your 'RTPM URL'.
YouTube live stream is free of charge. You need to create a YouTube account and request the live permission. It takes 24 hours to activate your account for live streaming. Once activated, you can go live instantly.
Setting up a live stage session with b2match
Follow the steps below after you have decided on the streaming provider you are going to use for your live stage session.
1. Create the live stage location
Imagine stepping into a large virtual conference hall and looking for the right stage to see the presentations you're interested in. Labeling the stages will really help differentiate them, hence the need to create a new location in the system. Go to Agenda - Location and click on Add Location. Tick Location is online and add the URL of your streaming or your pre-recorded video. This link should be replaced with the link of the recorded session, which can be useful to the participants once the event is over. Click on Create. This will be your first virtual stage.
1 - go to Agenda;
2 - go to Location;
3 - add your location name. It will be visible on the Live stage page, above the streaming or the pre-recorded video;
4 - tick Location is online if this location refers to a live stream or pre-recorded material;
5 - add your stream URL from the streaming platform you are using (see Setting up a live stage in your streaming provider part of this article).
2. Assign the sessions which should be broadcasted to the live stage location
You've created your stage, now you need to define the schedule for it. Create the sessions in Agenda (if you haven't created them already), assign the Live Stage location for it, and check Live Stage in Settings.
1 - go to Agenda;
2 - pick the session from the agenda which will become your live stream session and click on Edit. If you don't have a session yet, create a regular session;
3 - pick the location you've set for your live stage;
4 - pick Live Stage in the session's settings.
Assigning the location to one of the agenda sessions will create the live stage page on the event navigation.
1 - this is the page automatically created when you assign a location to an agenda session;
2 - this is the location you've set in the first step.
4. How participants will see it
The organiser can decide whether
- only registered and validated participants are able to view the live stage page and take part in it. Therefore as soon as the participant is registered, validated, has chosen the live stage sessions to be part of their agenda, the Live stage page will be displayed at the top of the menu.
2. the Live stage page and its content is public, therefore no registration to the event is needed.
The chat function
Engage your audience with the Q&A chat, which you as organiser are able to moderate.
Organisers are also able to participate in the chat and can also delete participant messages.
Participants need to click on Join discussion in order to participate in the chat.