Expression of interest is the matchmaking mode designed to offer the organisers complete control over the over the matchmaking process and, at the same time, to collect valuable information from the participants with regards to their interests in other participants' profiles. The participants have minimal involvement in the process: they rate other participants' profiles with one to five stars or 'do not meet'. The rating is anonymous, which means that it is only visible by the organiser. It is the organiser who analyses the expressions of interest and decides whether the meetings should happen or not and the schedule for these meetings.
Once the expression of interest is enabled, the participants have no possibility to send and receive meetings requests. They are only able to submit their ratings and afterwards wait for the final schedule which will be decided by the organisers.
As an Organiser
Enabling Expressions of Interest
In order to enable the expression of interest mode, go Configuration - Matchmaking Settings, select Expression of interest and save.
Keeping Participants Informed
Keep your participants informed by sending them an outbox message in which you mention the following:
- encourage them to participate in matchmaking (select at least one matchmaking session in order to be able to express their interest in profiles);
- let them know they need to express their interest in other profiles by rating the other participants' profiles or choosing the 'Do not meet' option;
- let them know that they will receive their agendas with their approved meetings and their schedule before the event.
Approving and Scheduling Meetings
In order to check the expressions of interest and approve or reject the matching between participants, you need to do the following:
- go to Meetings. Here you have the list of the expressions of interest group in the first column;
The percentage shown is directly proportional with the number of stars given by participants for that particular profile. In the example below, the first participant rated the second's participant profile with 5, which is the maximum profile rating, therefore the expression of interest is 50%. The blue arrow shows that the expression of interest is unilateral; only the first participant manifested the interest and rated the second one. The arrow is pointing the direction of the profile which has been rated.
The percentage descends with the profiles rating: the fewer the stars, the smaller the percentage. In the example below the first participant rated the second one with one star, therefore the percentage is 10%.
The percentage is zero when the participant chooses the 'do not meet' option and the Approve button is disabled.
In the example below, the two green arrows pointing both ways show the interest for a meeting is mutual but is rated differently: the first participant rated the interest for a the second participant with the maximum of 5 stars, while the second participant only rated his interest for the first profile with one star. The percentage is therefore 60%.
The same principle applies in the example below. The percentage is 60% because both participants expressed their interest in their profiles and they both rated the profiles with 3 stars.
When both participants rate their profiles with the maximum rating (5 stars), the percentage is 100%.
For each Do not meet rating 10% is subtracted from the number of the stars given by the interested party. In the examples below, the first participant is not interested in having a meeting. However, the second participant showed maximum interest: 5 stars, from which the system subtracts one, which means a 40% percentage. In this case, the 'approve' button is disabled, as one of the participants does not want a meeting.
- approve the meetings that you think they should take place;
Once approved, the meetings will be displayed in the second column in Meetings, Accepted.
- schedule the meetings in the 'accepted' column. By clicking on Schedule, the system will schedule the meeting immediately, based on the participants' availability. You can also use the scheduler in order to schedule these meetings.
The accepted status and the date and time of the approval will show next to the meeting. You can reverse the approval by clicking on Unapprove.
As a Participant
- go to the Participants list;
- enable the Matchmaking filter so that you see only the participants who are interested to have meetings and who signed up for matchmaking; additionally, you can enable other filters, this will help you narrow the search down, based on business fields, countries or organisation types.
- browse through the participants profiles and choose the ones you find interesting;
- rate the participants' profiles by clicking on Add to wishlist. Select the importance you attribute to this potential meeting by clicking on the number of stars that you want to rate the meeting with;
- all the rated participants profiles are added to your wishlist and you can find them in My wishlist.
- keep your eye on your inbox! The organiser will inform you about your meetings and schedule prior to the event.